Shared Drives

Shared Drives are owned by the organization instead of a specific user

Google Workspace uses Shared Drives for organization and to easily share files within the drives with specific users automatically. Users will only be able to see shared drives that they have access to, and since shared drives belong to the organization, the content within them won't be deleted even if the user that created the drive is deactivated.

Shared Drives have a limit of 500,000 items and a folder depth of 100.

Creating and managing Shared Drives

Shared drives can be created by any user with appropriate access in the Google Drive interface. The user who created the drive can then choose which users to share with, giving them access to any files within the drive. Super Admins can see and manage all drives regardless of whether or not the drive has been explicitly shared with them.

Shared drives can only be deleted from the Google Drive interface when empty.

Managing Shared Drives

Management of Shared Drives is done in the Admin console in the Storage section. From there, Shared Drives can be deleted, restored, or changed to a different organizational unit.