Frequent Admin Issues in Google Workspace

Common admin issues when managing a Google Workspace organization

This list is a work in progress. If you have dealt with any admin issues in Google Workspace, please feel free to add your item in a Change request.

Files become "unreachable"

Google My Drive sharing allows owners of folders located in shared folders, to adjust the permissions and hide content from the original user. Because of Google Workspace's default sharing structures, there is a chance of files becoming"orphaned" with no owner.

Duplicate file and folder names

Duplicate file and folder names are allowed by design due to the flat hierarchy of Google Workspace. It is recommended to avoid this where possible and use a standard naming convention to avoid duplication.

Unable to add new object to a drive

Google has a limit of 500,000 objects in a single Shared Drive, which include files, folders, shortcuts, and trashed items.

There is also a hard limit of 100 levels of nested folders in a Shared Drive.